Title
Yellowhead Regional Library (YRL) Master Membership Agreement - Proposed Changes
Proposed Motion(s)
That the proposed changes to Clause 15 of the YRL Master Membership Agreement recommended by the YRL Board be approved.
Body
Administration Recommendation(s)
Administration supports the Motion as proposed.
Purpose
YRL Board, of which Parkland County is a member, wishes to make changes to the Master Membership Agreement.
Summary
In November 2012, YRL received a notice of withdrawal from St. Thomas Aquinas Roman Catholic Separate School Division No. 38. This notice raised an issue with regards to interpretation of the withdrawal clause of the YRL Master Membership Agreement. In accordance with the Libraries Act, Section 22, 12 months notice must be given. The current YRL Master Agreement had dates in the withdrawal clause set out in line with the respective fiscal years of its municipal and school division members. This resulted in a different interpretation by St. Thomas Aquinas and resulted in only nine months notice being given.
In order to address this issue YRL is proposing the following changes to their Withdrawal Clause:
15.1 Any municipality that is a Party to this Agreement may withdraw from this Agreement in accordance with the Act and the notice periods provided for in the Act. Any such termination will be effective as of December 31st of the applicable year. At any time after the expiration of three years from the date that the party entered into the Agreement, a Party to the Agreement may, by giving 12 months' notice, withdraw from the Agreement.
15.2 Any school division that is a Party to this Agreement may withdraw from this Agreement in accordance with the Act and the notice periods provided for in the Act. Any such termination will be effective as of August 31st of the applicable year. At any time after the expiration of three years from the date that the party entered into the Agreement, a Party to the Agreement may, by giving 12 months' notice, withdraw from the Agreement.
The proposed changes clearly define the period of notice required for withdrawal from the agreement.
Strategic Plan/Policy/Legal/Staff Implications (As Required)
The request follows the process for changes as outlined in the YRL Master Agreement and addresses requirements regarding withdrawal clauses as outlined in the Libraries Act.
Financial Impact:
Cost: N/A
Source of Funding: N/A
Other (As Required)