Title
2017 Information Services Project Management
Proposed Motion
That funding be approved in the amount of up to $137,000 from Future Operating Restricted Surplus to hire a Project Manager for 2017 IS projects.
Body
Administration Recommendation
Administration recommends that Council allocate $137,000 from Future Operating Restricted Surplus to cover the hiring of a Project Manager for 2017 IS projects.
Purpose
The purpose of this RFD is to obtain funding for a Project Manager for 2017 IS initiatives and to mitigate 2018 ERP upgrade risk.
Summary
In 2015, Parkland County began a migration from Bellamy to Microsoft Dynamics AX 2012 as part of a broader ERP strategy. Core Dynamics AX modules were implemented in 2016; however, several ERP functions continue to reside in the legacy Bellamy solution (Payroll, Tax and Utilities, Cash Receipting and Accounts Receivable). These functions of the new ERP are currently in the process of being brought live into the Microsoft Dynamics AX system. In the case of payroll, this function cannot be brought live into the Microsoft Dynamics AX environment.
The intent was to migrate payroll out of Bellamy in 2017. However, there are business and technical drivers that favour upgrading Dynamics AX 2012 to Dynamics 365 prior to implementing payroll. As such, a 2018 ERP Upgrade budget initiative was prepared and the Payroll Project was put on hold. Although the payroll project in Microsoft Dynamics AX has been put on hold there remains a significant amount of work to complete to ready payroll for migration into Microsoft 365. Continuing this work in 2017 has 2 advantages: 1) completing the work n 2017 allows the project implementation in 2018 to move seamlessly and with a quicker timeline 2) continuing the work in 2017 allows the team assembled to remain without the risk that the respective Project Manager could be lost, which increases 2018 ERP Upgrade delivery risk. This RFD mitigates this risk by providing 2017 work to retain the respective Project Manager. if the Payroll and ERP work was to be completed prior to the end of the year or before the migration to Microsoft Dynamics AX was ready to move forward Administration has identified a list of priortized work which also needs to be completed as part of the ERP project. these projects are listed for reference
• ERP Upgrade RFP;
• Print RFP;
• IS Preferred Vendor RFP;
• Scoping of ECC initiatives and the development of a roadmap; and,
• Disaster Recovery needs assessment.
Strategic Plan/Policy/Legal/Staff Implications:
Pillar 4: Responsible Leadership
Guiding Principle 4.3: We ensure streamlined and modernized municipal operations, with a focus on customer service
Financial Impact:
Cost: $137,000
Source of Funding: Future Operating Restricted Surplus