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Title
Acheson Fire Station Tender Award
Proposed Motion(s)
1) That Council approve the awarding of the tender for the Acheson Fire Station to Delnor Construction.
2) That council approve additional funding for the construction of the Acheson Fire Station in the amount of $440,000 from the Fire Facilities Restricted Surplus
3) That Council approve additional funding for the construction of the Acheson Fire Station in the amount of $2,917,776 from MSI Capital
Body
Administration Recommendation(s)
That Council approve the tender award to Delnor construction; and that additional funding be provided for the completion of the project from Fire facilities restricted surplus as well as MSI capital.
Purpose
As outlined in the administrative report the project costs for the Acheson fire Station have come in substantially over budget. During the course of designing the Acheson Fire Station a number of assumptions which were made for the purposes of project estimations were found to be erroneous.
Summary
In summary there are 4 substantial factors which have contributed to the final costs of the Acheson fire station as follows;
The increase in costs for the project have been analyzed and broken down into the following 4 major components:
1. Site size / Storm water management
Because of the location of the site it was determined that having 2 access points for the building was required. The emergency access on to 532 A was designed as an emergency access only while volunteer , public and non emergency access was designed off of RR 264A. With the required setbacks for the access points, this meant a larger site development area. (Note Set backs were relaxed as much as possible without compromising intersection safety). This normally would not be an issue however the requirements for managing water leaving the property have meant that a more significant storm water management plan was required than originally thought.
2. Soil Conditions
The soils structure has necessitated an enhanced piling structure to support the building design, and in addition the concrete slabs in the apparatus bays have required additional strength. It is estimated that the site size and soils conditions in combination with the storm water management design has added approximately $1.2 million to the original design
3. Construction Costs: Building Size:
One of the assumptions made when estimating the costs for the Acheson Fire Station was that construction costs had decreased since the Stony Plain Fire Hall was constructed. The construction costs for the Stony Plan Fire Hall were approximately $246. ( this is an all inclusive price including site development not including engineering and professional fees)
Construction Costs: Cost per sq/Ft
Using construction cost figures of approximately $246 Sq/Ft it was anticipated that the Acheson Fire Station would be approximately 18,000 square feet with a construction cost of $4.42 million leaving $500,000 for engineering and professional fees. The final design has a building of approximately 20,000 square feet and an overall tendered construction cost of $330 Sg/Ft.
4. Building materials
One of the factors which contributed to the higher construction cost was the construction methodology. When estimating the building costs the Stony Plain Fire Station was the comparison. The Stony Plain Fire Hall is a metal frame building for the apparatus bays and a conventional wood frame building for the office or program space. The design of the Acheson Station is a metal frame, with concrete and metal clad building. This type of building is generally considered to be a 50 year building and is considered to be the industry standard for emergency services buildings. It is estimated that this design standard costs approximately $20 sq/ft for the program space of approximately 10,000Sq/ft or $200,000.
In Addition to these costs there are several miscellaneous costs which are not included in the tender of the building. These costs include Information technology and the linking of the Acheson fire Station to the County Centre, Professional fees, moving of power lines underground Costs for County supplied gravel, a 10% contingency and the building permit fees.
Strategic Plan/Policy/Legal/Staff Implications (As Required)
1. Quality of Life: 3. Parkland County will enhance the services we provide to our residents.
5. Parkland County will add to existing services and initiatives to increase public safety.
Financial Impact:
Cost: $3,357,776
Source of Funding: $440,000 Fire Facilities Restricted Surplus
$2,917,776 MSI Capital.
Other (As Required)
N/A