Title
Stony Plain and Parkland Pioneer Museum Agreement
Proposed Motion(s)
That Council approve the three year funding agreement with the Stony Plain and Parkland Pioneer Museum Society as presented and furthermore, that Council appoint a member of Council as a representative on the Stony Plain and Parkland Museum Society Board of Directors.
Body
Administration Recommendation(s)
Administration is in support of entering into this multi-year agreement. Administration has a positive working relationship with the Society and believes it provides a valuable service for Parkland County residents. Administration also supports the appointment of a Council representative on the Stony Plain and Parkland Museum Society Board of Directors as it will enhance the already strong collaboration between the Board and Parkland County.
Purpose
As this is a new, multi-year agreement, Administration is seeking Council's approval. Administration is also recommending the appointment of a Council representative to the Stony Plain and Parkland Museum Society Board of Directors.
Summary
Parkland County has a long-standing, positive relationship with the Stony Plain and Parkland Pioneer Museum. Many Parkland County residents visit the Museum each year and the programs and special events hosted there are of great benefit to the region. Past practice has been to annually approve the County's contribution towards the operational budget, which poses some challenges when it comes to long-term planning for the Board of Directors and staff. Administration is recommending that a longer term agreement be entered into similar to our recreation cost share agreements. This will allow longer term planning and assist with staff retention which is a vital part of the services and programming offered. Administration is recommending a three year agreement.
Historically Parkland County has not had a Council representative on the Board of Directors as it would have been a non-voting member. However, the Board of Directors is now open to changing their Bylaws which would enable the appointment of a voting member from Council. They are very much in favor and are quite eager to have a sitting member from Council on their Board of Directors as they feel the member would be a valuable asset. They are currently working on revising their Bylaws for approval at their Annual Meeting in March. Following their adoption, the amended Bylaws would be forwarded to Alberta Registries for filing and, once approved, the Council representative would have full voting powers. The Board is hopeful that should Council agree to appoint a member to the Board of Directors, that he/she would begin attend meetings as soon as possible, even though they would be in a non-voting capacity until the Bylaws are formally approved by Alberta Registries.
Strategic Plan/Policy/Legal/Staff Implications
Quality of Life
Goal 1: Parkland County is a diverse and inclusive community that will balance the needs of its people and proivde a choice of lifestyles in a harmonious and safe environment
Governance
Goal 2: Parkland County will have mutally beneficial partnerships with other muncipalities and orders of government based on respect for aspirations, autonomy and right to self-determination of each
Financial Impact:
2014: $60,000
2015: $60,000 + 2015 COLA
2016: 2015 funding + 2016 COLA
Source of Funding: Operating Budget