Title
Town of Stony Plain - 2014 Capital Cost Share Request
Proposed Motion(s)
That Council approve up to $469,819 from the Recreation Facilities Restricted Surplus for the Town of Stony Plain's 2014 Capital Cost Share Request.
Body
Administration Recommendation(s)
Administration supports the requests for the roof replacement, cladding exterior insulation, concession upgrades, exhaust fan replacement, condensor platform upgrades and boiler replacement for a total cost of $469,819. Past practice indicates that parking lot costs have not been supported and therefore Administration is recommending those costs not be covered in this request.
Purpose
Under the terms of our cost share agreement with the Town of Stony Plain, Parkland County may, at their discretion, provide funding support for capital repairs to the Glenn Hall Arena.
Summary
Parkland County received a Capital Cost Share Request in November 2012 from the Town of Stony Plain for concession upgrades, replacement of exhaust fans and a new condenser platform at the Glenn Hall Arena which was to be completed in 2013. We also received a second request in January with regards to the need to unexpectedly replace the boiler at the Glenn Hall Arena. As per our agreement, these requests were received far too late to be included as part of the 2013 budget process. The Town of Stony Plain was advised we would, however, consider it is part of the 2014 budget process. Since that time we have also received an additional Capital Cost Share Request for three projects they wish to undertake in 2014 at the Glenn Hall Arena. The Town of Stony Plain is seeking funding support at a rate of 35% of the total project costs, which is a percentage based on past usage of the facility by Parkland County residents.
The capital items being requested include:
Concession Upgrades
Improvements were completed in the concession area including flooring, counter tops, cabinets and appliances. The flooring was worn and had cracked causing a health and safety issue, the counter tops were deteriated to the point they need to be replaced and the fridge and stove were in need of replacement as part of lifecycle managemenet.
Total Cost $10,000
County Share (35%) $ 3,500
Exhaust Fan Replacement
The exhaust fans in the hallways, dressing rooms and in the concession area were in need of replacement in order to improve circulation and overall air quality.
Total Cost $5,000
County Share (35%) $1,750
Condensor Platform
The existing platform to access the condenser was considered a safety issue as the access to the areas staff were required to perform weekly maintence on was on the opposite side of the platform. Staff were required to use a ladder which in that situation did not meet OH & S regulations.
Total Cost $20,000
County Share (35%) $ 7,000
Boiler Replacement
The boiler had to be expectedly replaced early in 2013 due to holes in the boilers coils causing small leaks. Replacing the boiler was a necessity as had it broken down the results would had a significant impact on the ice users.
Total Cost $7340
County Share (35%) $2569
Roof Replacement:
In 2008, a review of the existing roof structure was completed and indicated that the existing roof lifecycle was an additional 5 years. The roof is currently showing signs of failure in the outer membrane. The replacement of the outer membrane will project the structural, mechanical, and electrical functions of the building for an additional 15 - 20 years.
Total Cost $600,000
County Share (35%) $210,000
Cladding Exterior Insulation:
The Glenn Hall arena is nearing 40 years in age. The building has performed well and continues to provide a valued service to the community. The exterior block walls have a life cycle that continues the aging process with exposure to the elements. Currently the block wall is in acceptable life condition. Adding exterior insulated cladding will protect the current structural integrity of the block wall extending the usable life of the building. The addition of an insulated cladding has the potential of providing the building with energy savings with minimized heat loss.
Total Cost $700,000
County Share (35%) $245,000
Parking Lot Paving:
Since the construction of the Glenn Hall arena the parking area has remained to a gravel standard. From an operational perspective the gravel provides a suitable surface for parking vehicles, but has a negative impact on the finish of the buildings floor surfacing and general cleanliness. The arena parking area facilitates parking for the arena and curling clubs in the winter, sport fields, spray park and pool in the summer.
Total Cost $726,000
County Share (35%) $254,100
Strategic Plan/Policy/Legal/Staff Implications (As Required)
Goal 1 - Parkland County is a diverse and inclusive community that will balance the needs of its residents and provide a choice of lifestyles in a harmonious and safe environment.
Strategy 3 - Parkland County will enhance the services we provide to our residents
Governance:
Goal 2: Parkland County will have mutually beneficial partnerships with other municipalities and orders of government based on respect for the aspirations, autonomy and right to self-determination of
each.
Strategies:
1. Parkland County will foster relationships with municipal neighbours and associations.
2. Parkland County will actively seek out joint project opportunities that will benefit our communities.
Financial Impact:
Cost: $469,819
Source of Funding: Restricted Surplus - Recreation Facilities
Other (As Required)
It is anticipated that this work would be completed in 2014. If funding is approved, it will be included as part of the 2014 Budget process and funding would then be forwarded once financial documentation is received confirming completion.