Title
2018 Recreation Capital Cost Share Requests
Proposed Motions
1. That Council approve up to $40,145 from Restricted Surplus - Recreation Facilities for the City of Spruce Grove's 2018 Capital Cost Share Request as presented; and,
2. That Council approve up to $136,731 from Restricted Surplus - Recreation Facilities for the Yellowhead County's 2018 Capital Cost Share Request as presented; and,
3. That Council approve up to $17,841 from Restricted Surplus - Recreation Facilities for the Town of Drayton Valley's 2018 Capital Cost Share Request as presented.
Body
Administration Recommendation
Administration supports this request, as it addresses lifecycle and standard maintenance activities that ensure the effective, efficient operation of these facilities that serve Parkland County residents.
Purpose
As part of the Recreation Cost Share Agreements we have with six of our municipal partners, Council may, at their discretion, provide funding support for capital repairs at the facilities outlined in each of the agreements. As per this agreement, the requests are being submitted to Council for their approval.
Summary
The recreation cost share agreements with our regional partners, except for Yellowhead County, expired at the end of 2017. Following the completion of the Parks, Recreation and Culture Master Plan, recommendations were made relative to cost share agreements for further exploration. However, given the timeing of the Master Plan completion, cost share discussions and negotiations did not occur. In addition, Intermunicipal Collaboration Framework discussions have begun with neighboring municipalities, of which cost share of recreaction facilities will most likely be included. This will provide time for the ICF discussions to take place, and have a better understanding of the scope of the frameworks relative to recreation and culture facilities and their impact on cost share discussions.
As part of the terms and conditions of the agreement, partner municipalities may submit annual requests for capital upgrades for Council to consider cost sharing on. Administration received requests from the City of Spruce Grove, Town of Drayton Valley and Yellowhead County in 2017. As there was uncertainty around 2018, these requests were not presented to Council for consideration during the budget process. However, now that the one year extension has been agreed upon, they are being submitted at this time for consideration.
The summary of these requests are as follows:
Municipality Total Cost County Share
City of Spruce Grove $165,000 $40,145
Yellowhead County $273,462.25 $136,731
Town of Drayton Valley $281,000 $17,841
Total $719,462.25 $194,717
These projects are normally funded from "Restricted Surplus -Recreation Facilities". This Restricted Surplus account currently has approximately $2,500,000 of uncommitted funds.
Strategic Plan/Policy/Legal/Staff Implications (As Required)
Complete Communities
1.1 We offer a range of lifestyle coices, community services and other amenities to meet community needs
1.2 We are a region of connected communities, through infrastructure, transit, recreation facilities, trails and technology
Financial Impact:
Cost: $194,717
Source of Funding: Restricted Surplus - Recreation Facilities
Other (As Required)