Title
TLC Memorandum of Agreement Amendments
Proposed Motion
That Council approve the TransAlta Tri Leisure Centre Memorandum of Agreement as presented
Body
Administration Recommendation
Administration has reviewed the Memorandum of Agreement and is in support of the proposed changes.
Purpose
The TLC Governance Review Report was originally approved by all three councils in 2013 and it identified several recommendations. Throughout 2014, Administration worked on an implementation plan related to the recommendations for the amendments for the Memorandum of Agreement. A presentation was made to the Board of Directors on December 18, 2014 where the recommendations to the MOA were presented.
Summary
On January 13, 2015, Council tabled the TransAlta Tri-Leisure Centre Memorandum of Agreement to be presented to Council on February 10, 2015 after the January 29, 2015 TransAlta Tri-Leisure Centre Board of Directors Meeting. The proposed Agreement was further tabled on February 10, 2015 to the March 24, 2015 meeting to give Administration further time to review the Agreement with both Spruce Grove and Stony Plain. The three municipal councils have also received a presentation form the the TLC Board regarding their Strategic Plan and discuss the amendments to the Memorandum of Agreement.
The TLC Governance Review report was originally approved by all three Councils in 2013 and it identified several recommendations. Throughout 2014, Administration worked on an implementation plan related to the recommendations for the amendments to the Memorandum of Agreement. A presentation was made to the TLC board on Dec 18, 2014 where the recommendations to the MOA were presented. At this meeting the TLC Board accepted the presentation as information.
Attached to the report is a letter and copy of the proposed changes requested by the TLC. Also attached is a copy of the proposed Agreement with the changes proposed by Administration. This Agreement is the Agreement being proposed by Administration. All of the changes to the Agreement are highlighted in yellow for ease of recognition. The most significant change is the additional public member on the Board and the position of the Chair. Other changes in the MOA were made for updates and/or clarity of intent; these changes include Clause 4.2 h and 7.5. The original Request for decision was brought forward to Council for approval on January 13, 2015. Council tabled the motion to approve the MOA until February 10, and was again tabled on February 10, 2015 until March 24, 2015.
Throughout the work done in 2014 on the implementation plan, the General Managers from the Municipalities worked with the General Manager of the the TLC on the proposed changes to the MOA. Feedback was submitted and incorporated to the MOA. The original draft of the MOA was finalized in June of 2014 and administration held off bringing this draft forward while the maintenance recommendations were being worked on. This was done to make sure that any recommendations coming forward regarding maintenance would not require further changes to the MOA. It has now been determined that no changes were required based on the maintenance recommendation.
Once all three municipalities have approved the MOA, it will be signed and sent to the TLC for their signature as well. It should be noted that although the TLC is a signatory on the agreement, approval from the TLC is not required as it is ultimately the shareholders that need to agree on the amendments as per section 11.1 of the MOA.
Strategic Plan/Policy/Legal/Staff Implications
Enhance recreational and cultural opportunities and experiences for residents and visitors
Deliver quality services ina n efficient and economical manner that enables development and growth
Financial Impact:
Cost: N/A
Source of Funding: N/A