Title
Staffing Request for Financial Services
Proposed Motion
That Council approve the following Financial Services staff changes to the 2016 Final Budget:
· addition of 2.0 full time equivalent permanent Accounting Technicians
· addition of 0.2 full time equivalent Data Entry Clerk; changing the position to permanent status
· changing the 0 .6 temporary full time equivalent, Supervisor, Budget and Grants position to permanent status
Body
Administration Recommendation(s)
Administration supports the proposed motion.
Purpose
The purpose of this submission is for Council to approve additional staff and changes to provide the necessary Financial Services support to County departments.
Summary
Financial Services is requesting the following staff changes in the Financial Services area:
· Additional 2.0 full time equivalent (FTE) permanent Accounting Technicians to facilitate the restructuring of Financial Services area to better assist the County departments with tasks such as budget preparation, financial reporting and analysis, project management, inventory, tracking of purchase orders & invoices, capital asset maintenance and grant management.
· Additional 0.2 FTE Data Entry Clerk and the reclassification of this position from temporary to permanent status. The additional 0.2 FTE will bring the current position to 1.0 FTE.
· Reclassifying the Supervisor, Budget and Grants position to permanent status; the current position is classified as 0.4 FTE permanent status and 0.6 FTE as temporary.
The Financial Services staff overtime and workload has risen to an unsustainable state. The request for additional staff is primarily due to the quantity and quality of information required from County departments, the inordinate time spent in consultation with County departments and the subsequent timelines not being met. In addition, the ongoing changes in the Public Sector Accounting Board (PSAB) standards and the inflexible Financial timelines (i.e. tax notice mailing...
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