Title
Public Committee Members Policy C-AD26
Proposed Motion(s)
That the Committee recommend to Council that revised Public Committee Members Policy C-AD26 be approved, as presented.
Body
Administration Recommendation(s)
Administration supports the proposed revisions to Policy C-AD26, particularly new Standard 5.f. which is the same provision as in Council Expenses Policy C-AD24 for timely submission of expense claims.
Purpose
The proposed changes to Policy C-AD26 bring it up-to-date, and also addresses administration's concern with public committee members not submitting their expense claims on a timely basis.
Summary
The following changes are recommended to Policy C-AD26:
1. Replace reference in Standard 5.a from "Subdivision Authority" to "Municipal Planning Commission."
2. Add flexibility to eligibility for mileage in Standard 5.c to accommodate those who must make special trips to pick up committee meeting agendas. Note: Eligibility for mileage to attend conferences is already provided in Standard 5.d.
3. Correct reference in Standard 5.c to the appropriate policy (Council Expenses Policy C-AD24).
4. Add new Standard 5.f to include the same requirements regarding expense account submissions and forfeiture that are provided in Council Expenses Policy C-AD24.
Strategic Plan/Policy/Legal/Staff Implications
Parkland County will be recognized as a well-led, well-managed municipality with a solid foundation of sound policies, good planning, responsive processes and effective decision-making that are focused on the responsible use of the resources entrusted to it and the long-term best interests of the community as a whole.
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