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Bylaw 2026-19 - Records Management
Proposed Motions
1. That Bylaw 2026-19 receive first reading.
2. That Bylaw 2026-19 receive second reading.
3. That Bylaw 2026-19 be presented at this meeting for third reading.
4. That Bylaw 2026-19 receive third and final reading.
Body
Administration Recommendation
That Bylaw 2026-19 - Records Management Bylaw be given all three readings.
Purpose
To present Bylaw 2026-19 - Records Management to Council for consideration of all three readings.
Summary
Parkland County manages a large volume of records every day, including Council documents, permits, reports, and correspondence with residents.
The Records Management Bylaw sets the rules for how long these records must be kept, how they are protected, and when they can be safely and legally destroyed. This ensures County records are handled in a consistent, secure, and accountable way.
The bylaw is designed to protect personal information and meet provincial legal requirements under Alberta’s access to information, privacy, and municipal legislation. Records that are needed for audits, access to information requests, elections, or legal matters are protected and cannot be destroyed until it is appropriate to do so. Personal information used to make decisions affecting an individual is required by law to be retained for a minimum period to ensure transparency and fairness.
Council sets the overall rules through the bylaw, while the County’s Chief Administrative Officer is responsible for managing the records program and approving the detailed records retention schedule. This approach allows the County to adapt to changing legal requirements and operational needs while maintaining strong oversight. Overall, the bylaw supports transparency, protects privacy, and ensures public records are managed responsibly and in the public interest.
The updates to the Records Management Bylaw are focused on addressing legislative changes to privacy and access, modernizing the by...
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